Cloud computing has become a major part of our lives. From email to social media, cloud services are everywhere. Non-Profit organizations often struggle to afford the high costs associated with IT infrastructure. Moving their applications to the cloud can significantly reduce these expenses.

So in recent times, cloud-based technology has also become increasingly popular among Non-Profit organizations due to its many benefits. There are many other benefits of cloud-based services for Non-Profits, including increased productivity, improved security, and scalability for growth.

Non-Profit organizations can also gain access to new features such as cloud-based applications on your mobile, collaboration tools, and data analytics. Remote access also allows Non-Profit organizations to have more mobility and flexibility in their work.

Now without further ado, let’s briefly look at what cloud-based technology can actually do for Non-Profits.

What is Cloud-Based Technology for Non-Profits?

Cloud-based technology delivers computing resources over the internet using virtual servers. A virtual server is a software implementation of a physical server that allows multiple clients to share the same hardware resources while maintaining privacy and security.

For Non-Profits, cloud computing means accessing shared resources, software, and data online rather than having to buy expensive equipment and install complex software on each individual workstation.

Cost Savings

Non-Profits spend a significant amount of time and money on IT infrastructure. According to a study conducted by the Center for Information Systems Research at Harvard, the average Non-Profit spends $5 million annually on IT.

This figure includes everything from computers, phones, printers, and office supplies to network connectivity, bandwidth, and storage space. In addition, there are ongoing maintenance fees associated with all of those items. Migrating to the cloud would mean you no longer need to worry about purchasing new equipment or paying monthly bills. Instead, you can simply pay for what you use.

According to a recent National Association of State Chief Information Officers (NASCIO) survey, nearly half of state CIOs expect to spend less on cloud services in 2014 compared to 2013. On the other hand, a study by the Ponemon Institute found that cloud adoption among Non-Profit organizations increased from 11 percent in 2010 to 30 percent in 2011.

A report released by the Center for Digital Government states that cloud computing saves organizations approximately 20 percent per month on average. For smaller organizations, cloud computing can save up to 40 percent annually.

Increased Security

When you run your organization out of your home or office, you open yourself up to potential threats. Hackers may try to break into your system and steal sensitive information such as donor lists, financial records, and employee credentials. However, with cloud computing, you can be sure that your confidential information is safe. Because your data resides in a secure location, hackers cannot gain access to it.

Non-Profits face unique challenges related to data privacy and security. Many of them operate under strict regulations regarding the collection and storage of personal information. As such, they must ensure that any new technologies used to store sensitive data comply with those rules.

Cloud-based technology provides greater protection against cyber attacks and breaches. They offer better security features, including firewalls, intrusion prevention systems, anti-malware software, and encryption. Cloud-based solutions also allow organizations to quickly scale their infrastructure to meet demand. When demand increases, they add additional servers to handle the load.

Scalability for Growth

Without cloud-based technology, as your organization grows, you will have to add additional staff members who require their own computers and software. While if you keep your systems in-house, you’ll have to invest in additional hardware and software licenses. Moving to the cloud can quickly scale your IT infrastructure as needed.

Cloud-based applications are designed to grow along with your organization. They are flexible enough to accommodate changes in size and scope. This means if your organization grows, you can expand capacity by adding resources to the cloud, and if your organization shrinks, you can reduce capacity by removing unused resources.

Improved Efficiency

Cloud computing enables you to do things faster and easier. You can store documents in one place instead of copying them between various locations. You can access files remotely, even if you’re not connected to the internet. You can also collaborate with others across the globe without worrying about losing data.

Cloud-based solutions improve overall system performance. Because they’re hosted remotely, they eliminate the need for local hardware upgrades. Additionally, cloud-based solutions enable organizations to access data anywhere, anytime.

This means that employees can work from home, even while traveling. And, since cloud-based solutions are accessed via the internet, they’re always available.

Access to Analytics

Analytics tools allow you to track key performance indicators (KPI), including donations, membership numbers, volunteer hours, and more. As a result, they provide valuable insights into your organization’s performance and whether it is meeting its goals.

Data analytics is critical for measuring success. But, many organizations lack the ability to analyze data stored in the cloud. However, organizations gain complete control over their data with cloud-based services for Non-Profits. They can view data trends, monitor activity levels, and track usage patterns.

These insights can help organizations determine whether their programs are effective and identify areas for improvement.

Should Your Non-Profit Move to the Cloud?

Yes, your Non-Profit should definitely move to the cloud. But, before taking the plunge, decide what you want to accomplish with cloud-based technology. Is it to reduce costs? Is it for better efficiency with everything on the same platform? Is it for the ease of access and mobility cloud-based technology offers?

There are not many cons of shifting to the cloud, except for unfamiliarity due to lack of exposure. However, this can be easily overcome in a short amount of time while reaping long-lasting benefits for your organization. So, once you are clear on your motivations for migrating to the cloud, plan out the time and resources required to make the shift.